Preparation and Upload of Presentation Files

Upload final Presentation before the end of the conference: >> Presentation Template NEW! and >> Poster Template NEW!

In order to value your excellent work, the conference organizers give you the possibility not only to upload your papers to IEEE Xplore, but also your presentations and/or posters. In IEEE Xplore, they will be displayed as Supplemental Electronic Media – but in order to achieve this, you need to submit 3 or 4 files that you will have to prepare. So, please, download the ZIP archive above, un-zip it and follow EXACTLY the instructions below:


  1. in the filename, replace XXXX by your paper ID – don't change anything else!
  2. in the file itself, complete the sentence
  3. Save


  1. in the filename, replace XXXX by your paper ID – don't change anything else!
  2. in the file, in "Description", delete the sentence that is not true
  3. then, in "Size", according to the instructions, replace the instructions by the file size of your presentation/poster
  4. in "Major Component Description", write a description of your content
  5. "Contact Information": replace the instructions by your contact information according to the instructions

Submission preparation:

  1. Then, transform your presentation or your poster into a PDF file.
  2. Compress the 3 or 4 files into a ZIP archive
  3. Name it where XXXX is still your paper ID

Please make sure having followed the instructions. This is necessary for your presentation to be displayed in IEEE Xplore. The conference organizers won't have the time to check the content of each zip file. And once submitted to IEEE, no more modifications are possible!

Now you are ready to submit this zip file as 3rd file with your contribution: ConfTool® Submission Server


When you are sure your paper meets the formatting requirements please go to the ConfTool® Submission Server and create an account if you don't have one and submit your contribution.

Important: Please be careful when entering metadata such as title, abstract, author's names etc: verify these data because they are used for creating the conference program, the proceedings, the Xplore entries etc. In the worst case you have wrong data in IEEE Xplore which cannot be modified once submitted!



Only accepted papers with at least one registered author will appear in the proceedings if they have been uploaded before the deadlines.


The conference proceedings of presented papers will be submitted to IEEE Xplore® which ensures a wide dissemination of your valuable work. Once accepted and published (which is usually true for this conference), other indexing services evaluate conferences and independently determine what they will index.


The copyrights of the papers are transferred to IEEE (except if the paper is entirely the work of employees of the US government or a crown government).

Handling of Non-Presented Papers

Authors are expected to attend the conference in person to present their papers and share their ideas. If a paper is included in the proceedings distributed on site and is later identified as a non-presented paper, it will still be included in the proceedings delivered to IEEE. However, it will be flagged as "no-show" so that the paper will be archived but will not be indexed or appear in IEEE Xplore. But: Copyright of non-presented papers is still retained by IEEE – an author cannot submit the same paper to another conference or journal for publication. However, you can submit elsewhere an expanded version of this paper, but prior to this, you would have to request permission from IEEE Intellectual Property Rights department using RightsLink ( Once permission is granted, you can then expand on the paper and submit to another publication.

Publication Ethics and Malpractice Statement

  • All submitted papers are subject to double-blind review process by at least two international reviewers that are experts in the area of the paper.
  • The factors that are taken into account in review are relevance, significance, originality, readability and language.
  • The possible decisions include acceptance or rejection.
  • Rejected articles will not be re-reviewed.
  • Articles may be rejected without review if they are obviously not suitable for publication.
  • The paper acceptance is constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism.
  • The reviewers evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
  • The staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, other editorial advisers, and the publisher, as appropriate.
  • Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
  • Manuscripts received for review are treated as confidential documents and are reviewed by anonymous staff.
  • A reviewer should also call to the publisher's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
  • A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.
  • The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.
  • Submitting the same manuscript to more than one publication concurrently constitutes unethical publishing behavior and is unacceptable.
  • Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported work.
  • All sources of financial support for the project should be disclosed.